Back in the IBM-PC days, I kept all my computer detritus in a small box. I would have to sort through it to find what I needed. It was always a struggle ― is that the information for the multi-IO card that died last month (which I should have thrown out), or the one that’s in the computer now? Did I change those jumpers? Why can’t I find the motherboard manual?
As friends gave me more of their orphaned computers (“Mike, my 486 is so much faster than my old 386. Do you want my old computer?”) the job of keeping track of everything became more difficult. (Note 1)
I finally came up with a system that works well, has low overhead, and makes it simple to keep things current. Low overhead means it’s a system I’ll use.
Each computer has a 3-ring binder that goes with it. All the information about that computer is stored in that binder, with few exceptions. Each binder is labeled with the computer’s name. This system has evolved over the years, as the type and complexity of computers and applications have changed.
Here’s how it’s organized (supplies list in Note 3):
- » Driver CDs
- » Application CDs/DVDs
- » Data migrated from a previous computer on CD or DVD
- » Single sheet manuals/info.
- » Thin manuals and booklets (software and peripherals)
- » Printed copied of emails that have license codes for downloaded software
- » Settings to configure network resources (printers, file shares, ISPs)
- » OS passwords for administrators and users
- » OS disk and license key (mostly Windows stuff)
- » Older OS disks needed to install upgrades
- » Peripheral drivers (older)
- » BIOS/Firmware upgrades
- » Diagnostic utilities
Things that need to stay together are stored together. When I change a setting, I write it in the manual or on the datasheet that’s most appropriate. Things I record are: BIOS upgrades, important settings, jumper changes, and patches I’ve installed. I don’t bother recording a BIOS setting change unless it’s necessary to make something work.
I’ll also write important information on the CD/DVDs, like license codes or even what the discs are for. Some driver CDs are so poorly labeled you’ll never figure out what they the go with later. You might also want to create binders for shared peripherals and networking equipment. Do you remember the password or security settings for your wireless router?
As an example of how I rely on the system, I have a Logisys monitor that defies DDC detection under Linux. So when I reinstall Linux or tweak X11, I grab the binder for my Linux box and look up the sync frequencies. Simple.
Having the data available makes it easier for me to reconfigure things as-needed for different projects: graphic design t-shirt project — I need two video cards — done; testing a new Linux distro — need to match a friend’s system — easy.
So if the BSA stormtroopers (Note 2) ever pay a visit, I’ll feel confident that I can show them that everything is legit. More importantly, if I need to recover from a computer disaster of some type, reconfigure my systems quickly, or just keep track of what I have and what’s installed — it’s not a problem.
NOTE 1: My friend Trish sent me a sweet card years ago, thanking me for the “reconditioned” computer I gave her. She said it was an important tool that helped her to get her Masters degree.
NOTE 2: I’m not a fan of Microsoft or their products. I have tried to eliminate my use of their products and services, ever since I heard that they had hired Ralph Reed as a lobbyist. It highlights their arrogance, that they would hire someone who many people find offensive. There are so many other people who could do the job of lobbying for them without the right-wing baggage. For the very few Microsoft applications I do use, I make sure I’m squeaky-clean legit. It’s just plain good karma. Besides, it would be pretty dumb of me to complain about Microsoft if I was also stealing their products.
NOTE 3: Supplies:
» One 3-ring binder for each computer
» DVD/CD sheets for 3-ring binders
» Diskette sheets for 3-ring binders
» Page protector sheets
» Zippered pouches for binders
» 3-hole paper punch
» Sharpie-type permanent marker
» Optional stuff: labels, label maker